ibfcsm certification handbook

IBFCSM Applicants should take time to review the entire handbook to become familiar with the online application process, practice tests, certification exams, annual renewals, and the five-year recertification process.

©2024 IBFCSM, All Rights Reserved.

International Board for Certification of Safety Managers

IBFCSM operates as an IRS approved (501(c)(6) nonprofit corporation. IBFCSM never enters any relationship with any person or outside entity that could result in conflicts of interest. The Board has not received any discrimination complaints during the past 10 years. IBFCSM adheres to the published requirements of ISO/IEC Standard 17024:12, Conformity Assessment—General Requirements for Bodies Operating Certification of Persons. IBFCSM operates all certification processes in a fair, impartial, and nondiscriminatory manner. IBFCSM never mandates specific courses or training as a prerequisite for qualifying for certification.

 

IBFCSM Contact Information

Email: mary@ibfcsm.com with any certification related questions, to register for a Certification Practice Test, update personal information, and to schedule your formal Certification Exam.

Certification & Information Accuracy Statement

IBFCSM ensures that certification information or promotional materials contain accurate information and never attempts to mislead. The Board reviews advertising and promotional information as part of its management review. The Board takes corrective actions to address any identified deficiencies.

Certification Terms

  • Appeal: Request submitted by an applicant, candidate, or certificant for reconsideration of a previous negative decision related to the person’s desired certification status.
  • Applicant: A person who submitted the application and was approved for candidate status.
  • Assessment: Certification process that evaluates a person’s fulfillment of the certification scheme.
  • Candidate: Applicant who fulfilled specified prerequisites and admitted to a certification process.
  • Certificant: An individual granted certification or recertification.
  • Certificate: Document issued by a certification organization under the International Standard that a specific individual fulfilled certification requirements.
  • Certification Requirements: Activities used to determine if a person meets established certification requirements. These activities include application, assessment, certification, and recertification.
  • Certification Schemes: Requirements including competence and requirements specific to qualified categories of persons.
  • Competence: Ability to apply knowledge and skills to achieve intended results.
  • Complaint: An expression of dissatisfaction, other than appeal, made to a certification organization related to actions or activities of that body or a specific individual.
  • Examination: An assessment tool used to determine candidate competence through written, oral, practical, or observational means as described in the scheme.
  • Fairness: Equal opportunity for success of all candidates in the certification process.
  • Impartiality: Objectivity to ensure conflicts of interest, bias, and unfairness do not exist.
  • Proctor: Individual authorized to administer examinations but never evaluate competence.
  • Qualification: Demonstrated education, training, and work experience as applicable.
  • Reliability: Indicator to the extent which exam scores remain consistent across multiple test administrations considering various locations, times, and differing exam forms.
  • Validity: Evidence that the assessment process measures what was intended in the scheme.

IBFCSM Certifications

  • Certified Healthcare Safety Professional (CHSP)™
  • Certified Healthcare Emergency Professional (CHEP)™
  • Certified Hazard Control Manager (CHCM)™
  • Certified Emergency & Disaster Professional (CEDP)™
  • Certified Patient Safety Officer (CPSO)™
  • Certified Healthcare Fire Safety Professional (CHFSP)™
  • Certified Healthcare Safety—Nursing (CHSN)™
  • Certified Healthcare Safety—Environmental Services (CHS-EVS) ™
  • Certified Product Safety Manager (CPSM)™

Beta Phase Certifications

IBFCSM plans to launch the following two new certification offerings soon. The

Certified Hazard Manager—Construction Safety (CHM-CONS) ™ and Certified Hazard Manager—Oil & Gas Safety (CHM-OGS) ™. These two certifications will be offered using a Beta Exam Process.

Certification Eligibility

Applicants must document six (6) years of relevant experience and college education combined. Each thirty (30) semester hours of college credit equals one year. All applicants must document a minimum of two (2) years of relevant work experience regardless of their documented education.

Option 1: Document 6 years relevant experience in scope of certification desired

Option 2: Document 5 years relevant experience and 1 year of college (30 Semester Hour)

Option 3: Document 4 years relevant experience and 2 years of college (60 Semester Hours)

Option 4: Document 3 years relevant experience and 3 years of college (90 Semester Hours

Option 5: Document 2 years relevant experience and 4 years of college (120 Semester Hours)

 

Applicant Affirmation Requirement

Applicants must agree to the following: My legal online signature verifies that I did not willfully make any false statements or enter any misleading information when completing this application or when providing other requested information. My legal online signature also attests that all information provided by me or provided by others is accurate. My legal online signature frees IBFCSM from any liability should my application be declined because of information provided by me or discovered during the IBFCSM assessment process. I understand that providing false or misleading information can result in disqualification from certification consideration or revocation of a current certification if previously awarded. I submit all information contained in my application as true, complete, and correct to the best of my knowledge. I hereby release, discharge, and exonerate IBFCSM and its directors, officers, representatives, or agents from any actions, suits, obligations, damages, claims, or demands arising out of, or relating to, any aspect of the certification process including exam results or other actions that may result in a decision to not certify me.

Certification Fees

Individuals must complete the online application process and remit the $145.00 non-refundable application fee within 90 days of initiating the process. Contact IBFCSM if you cannot meet the 90-day deadline. Applications expire 180 days from the application initiation date.

 

Application Fee (Nonrefundable)                   $145.00

Certification Examination Fee                         $265.00

Certification Exam Retake Fee                        $145.00

Annual Renewal Fee                                       $135.00 (Add $25.00 if 15 days or more late)

Five Year Recertification Fee                           None

Additional Certification Practice Test Fee         $45/test

 

The online Certification Management System (CMS) documents all applicant information. The Board requires legal online signatures when completing the initial application and when completing the recertification process. IBFCSM uses assessment methods as defined in published certification schemes. These assessments include application submission, eligibility verification, and examination results. When changes in certification assessment requirements occur, the Board provides a website announcement to make such information publicly available without request. Applicants must register within the management system prior to completing and submitting their application.

Contact mary@ibfcsm.com or 205-623-8322 if you need assistance with the online application submission.

Certification Practice Test (CPT)

Individuals must have a completed and approved online application and must have their certification Application and Exam Fees paid in full in order to take a Practice Test. This test is a one time access, 90-minute timed, but non-proctored, practice test that contains 100 or more multiple choice items.

Completing a practice test can reinforce knowledge, improve confidence, and identify areas needing additional study. Contact: mary@ibfcsm.com for information about registering for an online Certification Practice Test. Taking a CPT can be a key aspect of your preparation efforts for the actual Certification Exam.

Online  Applications                                                                                                                                                                            

Our Certification Management System (CMS) is readily available on a 24/7/365 basis. You can bookmark links in your browser for easier access. You can access the CMS at: www.ibfcsm.com by clicking on the MYIBFCSM button in the upper right-hand corner. Email: Boardsupport@certemy.com if you encounter any problems. Once notified, Board support responds within 24 to 48 hours. Update your personal and contact information any time by logging in to the portal and clicking on profile details. You can update your information, as necessary.

To apply for another certification:

  • Click on the certification you wish to obtain
  • Select “YES” when asked if you currently have an account
  • One login is used for all certifications
  • Log in with your email address and password
  • You will receive a confirmation email
  • Accept the email terms and conditions

Application Steps

  1. Provide Personal Information
  2. Document Current Employment & Job History
  3. Detail Appropriate Education & Training
  4. Contact Information for Two Certification References
  5. Exam Accommodation Information
  6. Application Payment: $145.00
  7. Certification Examination Fee Payment: $265.00

Annual Certification Renewal

Credential holders must renew their certification(s) annually by the anniversary date of their initial award(s). You can access your IBFCSM account and update personal information and pay the annual fee of $135 (one of the lowest fees in the nation). IBFCSM operates solely on fees received from applicants/certificants and receives no income from any outside sources. When a certificant completes annual renewal or upon initial certification approval, the management system generates a new certificate that is available in the certificant’s Digital Wallet. IBFCSM can suspend certification for failure to complete the Annual Renewal or the 5th Year Recertification. When IBFCSM lifts a temporary suspension certificants can print a new certificate from their Digital Wallet. The Board can revoke certification for failing to meet standards for two consecutive years. Individuals with revoked certifications for more than two years must complete a new application, successfully pass the exam, and pay all fees to reestablish certification.

Access to Certification Opportunities

IBFCSM never restricts certification opportunities by requiring payment of membership fees to an association, establishing unrealistic eligibility requirements, charging exorbitant certification costs, or completing Board mandated education and training. Competent Board personnel make all certification decisions in a fair and impartial manner. Applicants completing their online application must provide a valid email address and create their personal password. Individuals must also provide a government issued identification with pictures and current personal information. The Board requires applicants to provide contact information for two person recommending their certification. IBFCSM may use such information to contact the applicant’s references. Family members and close friends cannot make any recommendations. Professional peers or superiors may provide recommendations. The applicant’s legal online signature indicates consent to abide by all certification requirements, the Code of Ethics, and other IBFCSM mandated agreements.

 

Conviction Disclosure

IBFCSM requires applicants to disclose felony criminal convictions on the application form. Applicants with criminal convictions must provide details including date, location, disposition, and an explanation of each conviction. IBFCSM uses information provided to determine if the application process can proceed or terminate. If none, enter NONE in the box.

 

Impartiality, Conflict of Interest, & Non-Discrimination

IBFCSM does not restrict certification access for qualified applicants based on: (1) organizational affiliation, (2) association membership, (3) unrealistic eligibility criteria, (4) completing board mandated education or training. IBFCSM encourages individuals that meet published scheme eligibility requirements to apply. Persons involved with certification processes sign enforceable agreements signifying adherence to impartiality and conflict of interest policies. IBFCSM practices fairness, due process, and equal opportunity in all certification processes. IBFCSM never discriminates based on gender, age, religion, national origin, ethnicity, marital status, veteran status, sexual orientation, or disability. Competent managers make all certification decisions impartially. IBFCSM prohibits any actions viewed as a conflict of interest. Management documents, investigates, and resolves any threat to impartiality or conflicts of interest.

 

Application Affirmation

All candidates must agree to the following: "My legal online signature verifies that I did not willfully make any false statements or enter any misleading information when completing this application or when providing other requested information. My legal online signature also attests that I understand and will abide by all information provided by me or provided by others on my behalf. My legal online signature frees IBFCSM from any liability should my application be declined because of information provided by me or discovered during the IBFCSM assessment process. I understand that providing false or misleading information can result in disqualification from certification consideration or the revocation of a current certification if previously awarded. I submit all information contained in this application as true, complete, and correct to the best of my knowledge. I hereby release, discharge, and exonerate IBFCSM and its directors, officers, representatives, or agents from any actions, suits, obligations, damages, claims, or demands arising out of, or relating to, any aspect of the certification process including exam results or other actions that may result in a decision to not certify me. I hereby apply for IBFCSM certification with the understanding that my application approval will be based on meeting established requirements for scope of certification sought."

 

Marks, Titles, & Certificates Use Agreement

All candidates must agree to the following during their application process: "I agree to abide by the IBFCSM policy regarding the improper use of certification marks, titles, and logos as indicated by my signature in the Affirmation Section of my Application. Should IBFCSM suspend my certification for any reason, I agree that during the time of suspension I will not use any IBFCSM certification marks or titles. Should IBFCSM revoke my certification, I will return my certificate and cease use of all certification marks, titles, and logos. I will abide by the restrictions and conventions published by IBFCSM regarding use of marks, titles, and logos. If notified of misuse by IBFCSM, I will correct use of my certification marks and titles as requested. I also understand that I can access the online Certification Handbook to access the current IBFCSM Marks, Titles, and Logos Policy. My agreement with this policy indicates that I agree to never act or speak in any manner that would tarnish the reputation of my certification and IBFCSM."

Public Disclosure of Certification Status

I understand that IBFCSM can disclose my certification status to the public. I understand the Board treats all other certification information as confidential and only discloses such information with my written permission. I agree to comply with all certification requirements and to provide any additional information needed. I understand and agree that I will notify IBFCSM immediately of matters that affect my capability to continue to fulfill my certification requirements.

 

Exam Confidentiality Agreement

My legal signature verifies my understanding and agreement to adhere to the IBFCSM exam confidentiality and security requirements. I agree never to copy, reproduce, or share in any manner, in part or in whole, by any means whatsoever, including memorizing, copying, reproducing, or electronically storing/transmitting any exam related information. I also agree not to sell, distribute, provide, or obtain from any source exam related information or materials. I will not refer to any outside resources including written, verbal, or through an electronic device during my examination. I also understand that Federal Copyright Law protects all exams. Exam security violations occurring during my testing session will result in the termination of my exam and my exam results will be voided. I also understand that my exam results will only be released when all application information has been received by IBFCSM and all fees have been submitted. I acknowledge that my pass or fail results can only be sent to me via email if agreed to such on my application. I understand that IBFCSM does not release any exam results over the phone.

 

Ethics Code

My legal online signature verifies that I agree to abide by the IBFCSM Ethics Code. I understand my responsibility to notify IBFCSM should I become unable to perform my professional certification responsibilities. I will fulfill all responsibilities related to my position of trust as an IBFCSM certificant. I will serve my profession and community with integrity and honesty. I will promote the value of my certification to my peers, subordinates, superiors, and the public. I will keep current on relevant issues within my scope of certification. I will avoid situations that could result in improper gain or advantage, or any perception thereof. I understand the importance of keeping confidential all personal and privileged information entrusted to me. I will share my knowledge and expertise with others to improve my profession and those I serve. I will provide only services for which I am qualified to perform and do so in a professional manner. I will conduct myself in a manner free of bias and discrimination against peers, clients, or customers. I will maintain the privacy of all information obtained in the course of my duties unless the law requires disclosure. I pledge to adhere to all other IBFCSM certification policies, procedures, and requirements.

Conflicts of Interest

IBFCSM requires personnel involved in the certification process to avoid conflicts of interest. Personnel must avoid any situations related to personal or financial concerns that could compromise integrity or judgment independence. IBFCSM defines conflicts of interest as any activity, situation, or relationship that could be questioned as hindering or undermining the certification mission. Personnel at all levels must disclose any actions with others that could be perceived as a conflict of interest. This includes, but is never limited to, family relationships, business opportunities, and voluntary activities. Senior leadership annually reviews the Conflict-of-Interest Policy with all personnel. The Executive Director documents this action as vital to the IBFCSM management system.

 

Certification & Training Firewall Information

IBFCSM maintains a “firewall” between education or training and the exam process. IBFCSM never requires candidates to complete any mandated education/training as prerequisites for qualifying for certification. The Board never implies that the certification exam would be easier or less expensive if an applicant completed specified training or education. IBFCSM ensures education and training never compromises impartiality or threatens exam integrity. The Executive Director identifies and resolves all threats to impartiality that could negatively impact the certification process. Potential threats could relate to governance, management, conflicts of interest, education and training, human biases, misplaced trust, and personal intimidation. IBFCSM maintains operational integrity between educational resources and examination development activities. The Executive Director coordinates all exam development actions. No individual with direct access to any exam content is permitted to provide preparation training to any exam candidate. IBFCSM ensures security of all examination functions including all testing materials. IBFCSM never officially sponsors, accredits, or endorses any exam preparatory training sessions or printed education resources from outside entities. Training entities hold all responsibility for their operations including curriculum/content development/materials, teaching methods, session locations, and attendance costs. Individuals cannot serve as proctors for any person or group for which they conducted training. Authorized independent proctors cannot serve as certification trainers/instructors. IBFCSM posts an online schedule of certification review sessions conducted by independent trainers at: www.ibfcsm.com.

Certification Information Collection & Usage

IBFCSM never shares any collected information with unauthorized entities. IBFCSM confines all certification decisions to matters specifically related to the scheme. IBFCSM makes certification information readily available to all applicants, candidates, and certificants at: www.ibfcsm.com. Board personnel must disclose any activities or relationships that could compromise certification integrity. Staff members must report any conflicts or perceived conflicts of interest to the Executive Director or Operations Officer. IBFCSM never grants certification until a candidate meets all requirements. The Board provides each certified person with an electronically generated Digital Certificate issued through Certemy.

 

Certification Oversight

Oversight responsibilities reside with the Board’s senior leadership. IBFCSM safeguards impartiality by never permitting outside or corporate influence to dominate the certification mission. IBFCSM personnel make all certification decisions and never delegate authority to any other entity. These decisions relate to granting, maintaining, recertifying, suspending, and revoking of certification. The Executive Director and/or Operations Officer hold authority for implementing policies and procedures. They also provide oversight of all operations and certification actions. IBFCSM uses only information collected during the credentialing process to make decisions related to: (1) certification award, (2) recertification, and (3) credential suspension or revocation. IBFCSM never shares collected information with any unauthorized entities. All certification decisions relate to published schemes and requirements as published in ISO/IEC Standard 17024:12.  The Executive Director provides daily oversight of all certification processes required by the Standard.

 

Certification Impartiality & Nondiscrimination

IBFCSM prohibits commercial or corporate pressures that could compromise impartiality of the certification process. IBFCSM never discriminates in the areas of age, disability, race, national origin, ethnicity, political affiliation, religion, sex, gender, veteran status, parental status, or marital status. IBFCSM conducts annual reviews with the certification staff to identify/eliminate any potential threats to impartiality and nondiscrimination. IBFCSM never restricts certification by imposing undue financial costs or requiring membership in any association. IBFCSM develops fair and equitable certification processes that focus on published schemes and job tasks analysis. The Board reviews exam items to prevent bias and any stereotyping. IBFCSM provides reasonable testing accommodation for candidates with disabilities or special health needs. IBFCSM reinforces the importance of nondiscrimination and impartiality policies with personnel annually through the resigning of binding agreements. The public can file a formal discrimination complaint using the IBFCSM Complaints Policy process. IBFCSM never provides personal consultancy or training to any applicants, candidates, or certificants which compromises impartiality.

 

Certification Threats

Threats can arise from certification activities, outside entities, or personal relationships. IBFCSM strives to identify, document, manage, or eliminate these risks. The Board uses internal audits to ensure that no unintended biases creep into any certification process. The Board also identifies and eliminates all outside threats and conflicts of interest. Staff members, volunteers, and contractors sign agreements assuring that they will avoid any conflicts of interest. Board leadership focuses on threat areas such as impartiality, governance, training, education, personal bias, misplaced trust, and intimidation. The Executive Director periodically reviews the conflict policy and takes appropriate action to address any potential threats.

Online Proctored Certification Exams

Proctor 360 provides remote online proctoring services for IBFCSM. Exam candidates must set up an account with Proctor 360 a minimum of 48 hours prior to scheduling the specific exam date/time. You cannot sit for an exam for 48 clock hours after scheduling the exam date. This 48-hour lead time permits proper scheduling of your exam session proctors. Candidates needing to reschedule an exam within 24 hours of their established exam date/time will be charged an additional exam proctoring fee for the new time. IBFCSM will collect this additional fee. Candidates showing up more than 15 minutes late for a scheduled exam time will be considered a no show. That candidate must reschedule their exam with Proctor360. No show candidates may be charged an additional fee by IBFCSM. Scheduling a specific exam date or time depends on proctor availability. When registering for an exam, candidates must present a Government Photo ID containing first, middle, and last names in English. The ID must include date of birth and match the ID used during the initial Application Process. Proctor 360 uses remote camera software to provide front webcam views of the entire testing process. Proctors can view the entire screen of the exam candidate’s computer. Proctors monitor behavior throughout all sessions to verify security.

Proctors ensure that the correct person is checked-in and verified by face photos and government issued ID documents. Candidates cannot access their exam until permitted by an assigned proctor. Proctor 360 uses a browser-based system that does require you to download their google chrome extension. Prior to the exam date candidates must verify their computer meets Proctor 360 technical requirements. Proctor 360 provides a link in your scheduling confirmation e-mail with how to connect to the system check process. During a system check you will learn about system requirements. Go through each step to verify that your microphone, speakers, and webcam work properly. When completing a system check, you will receive an e-mail from: info@proctor360.com with instructions about accessing your exam at your scheduled time. If you encounter any issues prior to an exam, contact Proctor360 at: https://support.proctor360.com/help/365012637. On exam day, candidates must again verify their identification with an in-person proctor as part of your check-in process. Candidates must then enable their webcam, screen share capability, and audio. Once completed the exam session can begin with Proctor 360 proctors monitoring the entire session. Computer configurations required:

 

Window PCs: Operating System: Windows 10/11
Browser: GOOGLE CHROME OR MICROSOFT EDGE
Memory: 4GB (minimum)
Internet Connection: 10 Mbit/s upload (minimum), 10 Mbit/s download (minimum)
Web Camera: 640×640 resolution (minimum)

MAC Computers: Operating System: Mojave & Above
Browser: Google Chrome (SAFARI NOT SUPPORTED.)
Memory: 4GB (minimum)
Internet Connection: 10 Mbit/s upload (minimum), 10 Mbit/s download (minimum)
Web Camera: 640×640 resolution (minimum)

Chromebooks: Operating System: ChromeOS
Browser: Google Chrome
Memory: 4GB (minimum)
Internet Connection: 10 Mbit/s upload (minimum), 10 Mbit/s download (minimum)
Web Camera: 640×640 resolution (minimum)

Paper Exam Security

IBFCSM considers requests for paper and pencil exams sessions for 20 or more candidates. IBFCSM ensures paper and pencil exam security is maintained from test generation to final disposal. IBFCSM prints all paper exams in-house for approved sessions. Paper exam packets consist of a tear resistant envelope containing the Exam Booklet and a Scantron Answer Sheet. Board personnel affix a Blue Tamper Seal to the back flap of the tear resistant envelope. Please note that Paper Exam Packet contains a Red Tamper Seal for the candidate to affix to the back flap after placing the Exam Booklet and Scantron Answer Sheet back in the original envelope. The Red Seal must be affixed prior to returning the packet to the Proctor. Authorized Proctors must sign documents indicating adherence to all duties and enforcement of exam security requirements. Proctors must verify the identity of each candidate by viewing their picture ID Card prior to beginning the exam session. ID Card verification information must match the ID information provided by the candidate on their original Application.

Certification Exam Results

IBFCSM reviews exam results to determine that no cheating, security breaches, or academic dishonesty occurred.

Candidates will receive their exam pass/fail results, by email, as soon as possible. Candidates not receiving their results within 7 days of completing their exam date should contact mary@ibfcsm.com.                                                                                                                                          

If a failure occurs, contact: mary@ibfcsm.com for retesting information. The retest fee is $145.

 

Award of Certification

Once a candidate passes the exam IBFCSM awards certification. IBFCSM will document Certification Award and document the Passing Standard Score in the Management System. Passing Candidates can print their Digital Certificate from their Online Account once the Certification Award is documented. Candidates not passing an exam will receive a Failure notification and actions to take for rescheduling the retest examination.

Recertification Policy  

The IBFCSM recertification process confirms continued competence of certificants to meet ongoing compliance with current scheme requirements. Recertification requirements include the following requirements:

  • Maintain the accuracy of all personal and job related information
  • Adherence to code of conduct and other certification agreements
  • 5,000 hours of job practice for the five year recert period
  • 50 hours of scope education/training and/or professional development activities
  • Certificants may achieve recertification by passing the current examination

 

Recertification occurs simultaneously with the year five a certificants fifth year annual renewal. Certificants must complete the online Recertification Application and pay their annual renewal fee. Recertification candidates should maintain documentation of their recertification achievements. IBFCSM can conduct spot checks to validate adherence to requirements. Failure to provide documentation if requested by IBFCSM can result in disciplinary action including certification.

 

Documentation of continuing education, training, and professional development activities must include the certificant’s name, scope certification number, topic descriptions, completion date, and the number of clock hours achieved. Report achievements using clock hours as 1.0, 1.5, 2.0. etc. Proof of achievement can include completion certificates or any documentation that verifies achievement. IBFCSM notifies individuals selected for a recertification spot check by email. Certificants must provide documentation proof using an appropriate format such as jpg, photo, pdf, etc. Spot checks can take place any time after a recertification.

 

IBFCSM can suspend recertification candidate failing to document achievements or failing the current scope exam until. IBFCSM can revoke certification for failing to complete recertification. Please contact IBFCSM if you encounter any circumstances that hinders your recertification process. The Board evaluates the circumstances and works to help you achieve recertification.

 

Partial Listing Professional Development Activities

  • Leadership in scope related organizations
  • Degrees related to professional practice
  • Publishing books and professional articles
  • Professional conference presentations
  • Volunteer of scope related committees or panels
  • Attending professional development conferences
  • Completing scope related training or education
  • Taking any college courses related to the scope
  • Providing scope related organizational services
  • Earning additional certifications related to scope
  • Serving in leadership of a professional organization
  • Teaching or instructing scope related classes

 

Online Recertification

I acknowledge that I attained 5,000 hours of professional job practice for the five year recertification period and completed 50 hours of scope related professional education and/or development activities. I agree to continue abiding by the IBFCSM Ethics Code and all other published continuing certification requirements. I also understand that intentionally submitting false recertification information can result in the revocation of my certification. I acknowledge that IBFCSM can request official documentation from me to support all entries made on this Recertification Application. By checking the box below, I affirm all information submitted in this Recertification Application is true and accurate to the best of my knowledge. Top of Form

I affirm all information submitted in this Recertification Application is true and accurate to the best of my knowledge.

 

Examination Development

Exam science ensures that items conform to the domain percentages published in the JTA blueprint. Developing and updating exams focuses on minimizing score variability between differing forms. The use of psychometric science principles enables the development of fair and equitable exams. Exam reliability indicates whether an exam performs consistently over multiple administrations. The JTA identifies and quantifies agreement of the knowledge, skills, and abilities needed for professional practice within a certification scope. Exam construction uses JTA coefficients to document agreement when describing learning objectives and professional practice requirements. The JTA Technical Report addresses relative weights for each exam knowledge/practice domain. IBFCSM exams require use of recall, recognition, application, and comprehension to answer test items. Knowledge and recall questions focus on identification or recognition of information. Comprehension requires using facts, rules, and understanding of concepts. Application questions require the ability to understand concepts/principles and apply them to situations.

 

Examination Score Cancellation

IBFCSM can cancel exam scores when evidence exists of:

  • Aiding or receiving aid from others before or after taking the exam
  • Communicating with others by any means during any exam session
  • Consulting study aids of any type during any testing session
  • Copying from another candidate’s answers during a paper exam session
  • Using other electronic or communication devices during an exam
  • Evidence of copying, transmitting, transcribing, or reproducing exam information
  • Exam software analysis indicates collusion among candidates

 

Exam Confidentiality

Candidates must agree to the following during the application process by signing the Management System Application. Candidates must agree to adhere to the IBFCSM exam confidentiality and security requirements. Candidates agree never to copy, reproduce, or share in any manner, in part or in whole, by any means whatsoever, including memorizing, copying, reproducing, or electronically storing or transmitting any exam related information. Candidates must agree not to sell, distribute, provide, or obtain from any source exam related information or materials. Candidates must not refer to any outside resources including written, verbal, or through an electronic device during any examination. Candidates also acknowledge that copyright law protects all exams. Security violations occurring during a testing session will result in the termination of my exam session and the score voided. Candidates agree that exam results will only be released when the application contains all information and IBFCSM has received all fees. Exam candidates agree that pass or fail results are sent via email only.

 

Examination Security

IBFCSM identifies and responds to all threats to exam security. Candidates must sign a nondisclosure agreement in the online application that they will not share exam content with anyone. IBFCSM requires in-person proctors to be present at all exam sessions including online sessions. Remote online exams with a live proctor present are considered as a proctor present situation. During the application process candidates must provide Government ID information and that information must match the ID info presented at a testing location or provided during online registration. IBFCSM securely maintains all exams, item pools, and answer keys using password protection for electronically stored materials. IBFCSM can void exam scores for documented security reasons. No other persons are permitted in exam areas during the session. Exam venues must provide proper lighting and candidates must clear all items from their exam table or desk. Proctors will conduct a webcam scan in and around the exam area to ensure proper security. Candidates must never start any exam until permitted by the proctor. Candidates must complete the exam with books closed and within the established time limit for the exam. Proctors possess authority to terminate exams for security breaches and other validated causes. Candidates that open other tabs to perform internet searches will have their exam flagged for review. Exams require the use of a single browser only. Candidates agree to adhere to Security Rules and Computer System Requirements. Proctors are trained to observe, document, and notify candidates of all unacceptable behaviors. Proctors document any unpermitted restroom breaks with any information that clarifies this behavior.

 

Exam Statistical Analysis

IBFCSM used psychometric principles to develop fair and equitable exams. Exam analysis permits identification of underperforming or items that fail to discriminate. Exam development focuses on conforming all items to domain percentages matching the exam blueprint from the JTA. Some exam items may be worth more than other items. IBFCSM uses the KR-20 Formular to determine reliability or the amount error associated with an exam score. The higher the value the more reliable overall test scores. Certification exams should be performed at KR-20 values of .80 or higher.

Certification Management System (CMS)

IBFCSM uses the online management system to document applications and other certification actions. Business or organizational firewalls may prevent our management system from loading. If that occurs, login from a home computer or another device. Ensure it is not connected to organizational Wi-Fi. The My Certifications Tab is used most often. Certifications appear at the left of the screen. Each certification reflects a certification scope such as Certified Healthcare Safety Professional or CHSP. IBFCSM uses a 5-year certification cycle that requires certificants to complete an annual renewal process and pay the current annual maintenance fee. The Management System reflects the current year number of the five-year certificant’s cycle (1, 2, 3, 4, 5). You must re-certify in year 5 by completing the Recertification Form and paying the annual fee.

Public Impartiality Statement

IBFCSM acts impartially and nondiscriminatory toward all applicants, candidates, and certificants. The Board never permits external/internal pressures to compromise impartiality of the certification process.

 

Certification Records

The Management System maintains applicant, candidate, and certificant information including personal contact information and certification decisions. The Management System enables the Board to confidentially maintain records to ensure process integrity. This handbook is updated frequently to ensure the availability of current certification information. IBFCSM ensures the accuracy of all public certification information. The Board securely maintains and manages the release of all confidential information. The Board uses enforceable agreements to safeguard confidentiality of all information obtained during the certification process. IBFCSM never discloses personal certification information obtained during a certification process to any unauthorized party without written consent of the individual. When required to release information as mandated by law, IBFCSM informs the individual of the information to be released. The public can access The Management System 24/7/365 at www.ibfcsm.com to obtain certification status of any certified person. The Management System reflects certification status as current or expired. The Board limits access to certificant records to the staff only.

 

Certificant Online Directory

Board policies address the maintenance and release of confidential information. IBFCSM makes publicly available at: www.ibfcsm.com information regarding all aspects of the certification process including scopes, schemes, eligibility criteria, application information, certification exams, need for exam accommodation, and current fees. The Board periodically reviews all public information as a part of its management review process. Any issues noted are addressed and corrected. Releasing the status of applicant progress during the credentialing process requires written permission by the individual. IBFCSM never reveals the status of any unsuccessful candidate. IBFCSM maintains a public online directory of certificants at: www.ibfcsm.com. Search for certificants by state, name, or certification scope & number. The directory displays status as Expired or Not Expired. IBFCSM responds to public calls and emails requesting individual certification status verification. Board personnel review all information on an ongoing basis to correct and update the website as needed. IBFCSM requires certificants to report any situations impacting their capability to fulfill their certification requirements. Certificants must email IBFCSM within 30 days of any noncompliance status. This notification includes name, date, scope, and certification number along reasons for the noncompliance status. IBFCSM will review the situation to request additional information or decide to revoke certification for noncompliance. IBFCSM notifies the certificant of any revocation action. The Management System changes the status of certificants from active to expired when a person does not renew annually or fails to complete the five-year recertification process.

 

Certification Noncompliance Reporting Requirement

Procedures require certificants to notify IBFCSM about situations impacting their capability to fulfill certification requirements. Out of compliance certificants must email IBFCSM within 30 days of the noncompliance status. Notification must include name, date, scope, certification number, and reasons for noncompliance.

Confidentiality

IBFCSM uses signed agreements to safeguard confidentiality of information related to certification activities. IBFCSM never discloses information obtained without written consent. When required by law to release such information, IBFCSM contacts the person to provide details about information to be released. Confidentiality extends to all certification activities at all levels to include panels, contractors, and any other individuals acting on behalf of the Board. IBFCSM maintains records of all legal requests. IBFCSM limits certificant information released to name, certifications held, and status of expired or not expired.  IBFCSM never releases personal information to outside entities including mail or email addresses, phone numbers, or any other information collected. Employee violations of confidentiality agreements can serve as grounds for termination. The Executive Director can terminate volunteers or contractors violating confidentiality at any time. The agreement signatures document a person’s responsibility for maintaining confidentiality of all information obtained from certification processes

 

Information Security

The Board considers candidate information obtained during the certification process as confidential. IBFCSM always ensures the security of all examinations and related information. Test administration security ensures no activity leads to an unfair advantage or disadvantage for any certification candidate. Security compromises of test materials leads to unfairness or adverse negative implications for exam reliability. Security measures ensure the integrity of the certification process.

Certification Schemes

IBFCSM periodically reviews and validates certification schemes for all scopes of certification. Scheme assessments include: (1) Application Rejection/Acceptance (Meeting Eligibility Criteria), (2) Exam Result (Pass/Fail), (3) Recertification (Assessment Based on Application and Continued Competence) and Suspending/Revoking Certification (Decision of Compliance/Noncompliance). Schemes consist of defining scope of certification, conducting job task analysis, job tasks analyses, effective exam building, determining prerequisites, standard application process, maintaining standards, recertification, and suspending/revoking certification. Job task analysis identifies competence requirements for professional practice in a defined certification scope. Re-certification process considers professional job practice and professional development achievement related to concepts and principles identified in the Exam Blueprints. The Board publishes JTA Technical Reports for each scope of certification. IBFCSM uses coefficients to validate agreement with findings. In addition to job safety survey results of practicing professionals IBFCSM also refers to appropriate authoritative resources including books, journals, publications, accreditation standards, professional societies, and other resources to validate the job tasks and domains of professional practice.

Requirements for Maintaining Certification

  • Remitting the annual renewal fee by the due date
  • Recertifying during the fifth year of the certification cycle
  • Maintaining accuracy of all personal and job information
  • Notifying IBFCSM immediately if unable to maintain certification requirements

 

Certification Assessments

The Board makes assessment decisions using established certification scheme requirements. Decisions consider application information and candidate exam results. Assessment information includes meeting: (1) Prerequisites/Competency Requirements (Application Information), (2) Code of Conduct and Other Certification Agreements (Acceptance by Applicant), and (3) Certification Assessment Decision (Candidate Examination Results). IBFCSM conducts all assessments in a fair and valid manner. The Board requires applicants to request any reasonable exam accommodation during their application process. The accommodation must meet an ADA recognized disability or medical need requirement. IBFCSM can consider information provided by another entity to verify the applicant meets requirements. IBFCSM provides oversight of all information provided by any other entities. Certification exams meet KR-20 reliability standards and adhere to the scope of JTA blueprint specifications. Certification requires ongoing processes to ensure continued competency. Certificants must recertify every five years by documenting continued job or professional practice and by documenting professional development achievements. Failure to comply with requirements results in certification suspension or revocation. When scheme requirements change IBFCSM announces it at: www.ibfcsm.com.

Certification Decision Policy

IBFCSM only uses information gathered during the credentialing process to make certification related decisions. IBFCSM never outsources certification decisions to outside entities. Competent personnel make all certification decisions to ensure applicants, candidates, and certificants meet published requirements. IBFCSM never grants certification, recertification, or reinstatement until a person meets all scheme requirements. IBFCSM never grants tentative certification or recertification. The Management System generates a Digital Certificate containing unique identifiers that validate certification. IBFCSM owns all digital certificates including any printed or facsimile images. Digital certificate elements include: Certificant Name, Expiration Date, Issue Date, Certification Scheme Reference, Certification Scope, Name of Certification Body, and Unique Identification Marks

Certification Suspension & Revocation

IBFCSM can suspend or revoke certification for documented reasons without any formal investigation. The Board uses Signed Agreements to ensure certificants understand the prohibition promoting active certification during any suspension or after revocation. Failure to resolve reasons for a suspension in the time frame established can result in revocation. Suspension provides a reasonable period to remedy the causes for the action. Suspended certificants can request reinstatement by providing evidence they meet requirements or conditions resulting in suspension. Revocation relates to failure to maintain certification standards or engaging in egregious or unprofessional conduct. Certificants may voluntarily relinquish their certification for personal or other reasons but must do so in writing by sending an email to: mary@ibfcsm.com. Provide full name, certification scope, certificate number, and desired termination date. Requests for reinstatement must be made within 24 months of termination date. Individuals with revoked or voluntary terminations must remove all references to being certified from social media platforms, websites, resumes, and business cards, etc. IBFCSM prohibits use of certification marks and certificates by individuals no longer actively certified.

 

Certification Revocation Causes

  • Failure to maintain certification standards
  • Failure to comply with suspension mandates
  • Second infraction of publicly impugning the Board
  • Second infraction of unprofessional conduct
  • Making false claims regarding professional competency
  • Intentionally falsifying information, data, or records
  • Requested by an individual for personal reasons

 

Certification Suspension Periods

  • Failing to maintain standards (3 months/unless remedied earlier)
  • Publicly impugning Board reputation (6 months)
  • Neglect performing duties in professional manner (6 months)
  • Making false or misleading statements about certification (6 months)
  • Unprofessional or unethical conduct (6 months)
  • Neglect in properly performing professional duties (12 months)
  • Voluntary suspension status for personal unseen circumstances (6 months)

 

Maintaining Certification Special Circumstances

Unforeseen circumstances can impact a person’s ability to maintain their certification. These circumstances can include military service, jury duty, major illnesses, family related issues, or other unusual circumstances. The Board decides, on a case-by-case basis, to place an individual in voluntary suspension status until situation resolution. Special suspension status time periods must never exceed 24 months in duration. Individuals requesting special suspension status, voluntary termination, or a move to Retired Status may request reinstatement provided the period does not exceed 24 months duration. Make requests by emailing: mary@ibfcsm.com to provide information that would merit approval. If approved, the individual must pay any fees due and take any other certification actions required by the Board.

Use of Marks, Certificates, & Titles

IBFCSM restricts the use of certification related marks, certificates, titles, and logos. IBFCSM prohibits corporate promotion of certificates, marks, titles, or corporate logos. Certificants must display certificates and marks in the same manner or format as produced by the Board. Authorized users must never display marks or logos in a way that disrespects the Board. Usage must never mislead or promote unauthorized information. Use of certificates, logos, and marks must never imply improper relationships between IBFCSM and other entities. The Board prohibits any use implying that IBFCSM endorses, approves, or sponsors businesses, products, or services. The management system generates Digital Certificates to validate individual certification. Certificants in an expired status must never promote active certification. Individuals provide online signatures during Application or Re-certification processes to never misuse certificates, marks, or logos. Certificants agree to abide by Board restrictions regarding their misuse. IBFCSM owns the rights and usage of all certification marks, titles, and certificates. IBFCSM can take corrective measures to prohibit misuse of its certification marks, titles, certificates, and Board logos. Examples of proper usage:

  • Complying with relevant provisions of all certification schemes
  • Making claims only for the actual certification issued
  • Never using marks, titles, certificates, or logos that brings IBFCSM into disrepute
  • Never making misleading statements regarding certification
  • Discontinuing use during a suspension period or at revocation

 

Appeals Process

IBFCSM responds to appeals in a constructive, impartial, and timely fashion. The Board prohibits appeal decisions from being made by anyone involved in the original decision. IBFCSM takes no retaliation actions against any appellant. The Board uses an email process to receive, document, and communicate with appellants during the appeal process. IBFCSM makes appeal information publicly available without request in this handbook. Appeals decisions consider the following: appellant evidence, policies and procedures, ISO/IEC 17024 requirements, certification standards, previous appeal decisions, human error, and other evidence warranting a decision reversal. Appellants must submit their appeal via email to: info@ibfcsm.org within 30 days of receiving notification of a negative certification decision. The Board acknowledges receipt of the emailed appeal within 7 business days by return email. The Board provides emailed progress reports as necessary during the appeal process. Appellants receive a formal decision notice at the end of the appeal process. Appellant submission must include: appellant name and contact information including an alternate email address, certification type and number if applicable, phone number, mailing address, complaint information including facts and supporting documentation. Provide a statement describing the remedy desired. Provide the Board with any documented evidence as emailed attachments. Concisely provide as much information as needed to substantiate the appeal. The Board uses email to document information and to create an audit trail. Appeals can be made to challenge negative certification decisions, denial of recertification, or revocation of certification. Appellants must provide evidence to support reversing the previous decision. The Board will notify appellants of a decision within 30 days of receipt of the appeal and all supporting information. IBFCSM maintains a record of all appeals, actions taken, and decisions made.

Complaints Process

The Board addresses complaints, observations, improvement opportunities, and suggestions in a constructive, impartial, and timely manner. When received personnel determine if a complaint relates to certification activities or an individual. The Board acknowledges complaints whenever possible. Leadership ensures the gathering and verification of all complaint information. The Board maintains confidentiality of all complainant information. The Board ensures the subject of the complaint does not participate in the response or resolution of an issue. The Board makes the complaint process publicly available without request in the Certification Handbook webpage at: www.ibfcsm.com. The Board takes no retaliatory action against complainants. IBFCSM uses an email process to receive and respond to complaints. If possible, senior leaders provide resolution information to conclude the process. The Board uses an email process to ensure constructive and timely resolution of all complaints. Senior leadership oversees complaint resolution by considering similar complaints, current policies, certification standards, and the need for improvement. Email provides an audit trail for all documentation from initial reporting to final resolution.

The email complaint process documents: (1) type and description of complaint, (2) dates received, (3) name and status complainant, (4) summary of key information, and (5) resolution details. IBFCSM addresses complaints without discrimination or any conflicts of interest. The Board considers complaints, observations, and suggestions as opportunities for improvement. The Board can accept complaints from employees, applicants, candidates, certificants, stake-holders, suppliers, and contractors. Corrective actions vary based on each situation but can include: training, counseling, agreement reviews, policy changes, and process modifications. The Board considers all relevant documentation including audit trials, records, documents, and personal statements when resolving complaints.

Complaint submission must include the following: (1) name and contact information, (2) certification type and number as applicable, (3) primary phone number, primary email, and alternate email, (4) complaint information including facts and supporting documentation, and (5) a summary of remedy desired. Provide any other documented evidence, suggestions, or recommendations as separate attachments to the complaint email. The Board uses emails and other attached correspondence or documents to provide a record of a specific complaint situation. The Board archives major complaint emails and related documents as PDFs for historical purposes.

Self-Directed Study Guides

Self-study materials address concepts and principles related to professional safety practice in healthcare safety. Individuals seeking certification should possess a background in the scope of practice in which certification is sought. This publication does not teach or review certification examination content that appears on any IBFCSM Certification Examination. This self-directed study presents information and concepts relevant to safety management in healthcare environmental services. Self-directed study participants must understand that this study guide helps identify strengths and weaknesses in the areas related to environmental services safety. Users of these self-directed study concepts must review the current Exam Blueprint published in Certification Handbook located on each certification's webpage at: www.ibfcsm.com for additional information on the content for your specific exam. Develop a personal exam preparation strategy as you review the content. The study document may contain some redundant concepts, principles, and information. This self-directed study may require participants to conduct personal research beyond the information presented. IBFCSM does not require exam candidates to purchase any self-directed study materials or attend any training session to qualify for certification. Each candidate must decide how to prepare for their certification exam. Purchasing any study material does not guarantee any participant will pass the formal certification exam. Certification exams items require recall, recognition, application, critical thinking, and/or analysis of information, by the candidates. Information contained in this study guide is for Educational Purposes Only. IBFCSM does not warrant, guarantee, and/or assure the currency or accuracy of any information due to the changing nature of laws, codes, and/or standards. Copyright Law protects self-directed study materials.